Group and event coordination
Vehicles matched to the headcount and the luggage, guest hotels, venue timing and a written schedule everyone can work from, so the group travels on one plan rather than a set of separate bookings.
The work includes guest hotel arrangements, restaurant reservations, venue coordination with your planner or the venue's own team, corporate events and conferences, weddings, family events, group airport arrivals and departures, and multi-vehicle schedules that run across a full day or a full week.
JB is not a traditional event-planning company. We do not design your event or manage the room. We handle event coordination around it: how people arrive, how they move between locations, where they stay, where they eat, and what happens when part of the schedule shifts. That work sits alongside your planner rather than replacing them.
11 passengers plus the driver. The standard passenger configuration, high roof, with a large rear luggage compartment, which is what makes it work for a group arriving with checked bags.
Best for airport groups, families, corporate teams, and events.
7 passengers plus the driver. The premium mobile lounge configuration of the same Mercedes Sprinter category, with reclining captain's chairs, footrests, pull-out tables, screens and a beverage station, so the travel time is usable rather than lost.
Best for executives, VIP groups, roadshows, client transportation, and private group travel.
Up to 14 passengers. Configuration and luggage capacity vary by vehicle, so both are confirmed at quoting. A trailer may be arranged with advance notice when the group is carrying equipment or oversized bags.
Best for larger groups that do not require a coach.
Minibus, mini coach, 24 to 32-passenger coach, and full-size coach. Features vary by vehicle and are confirmed at quoting, including luggage bays, restroom availability on the larger coaches, and onboard equipment.
Best for conferences, congregations, school and community groups, and any move where everyone travels together.
Capacity varies by vehicle and is confirmed before booking, so we will give you a firm number for the specific limousine being arranged rather than a general figure.
Best for celebrations, wedding parties, and arrivals where the vehicle is part of the occasion.
Wheelchair-accessible transportation is arranged with at least 72 hours notice, and one week gives the best availability. If the group needs something not shown here, ask and we will look into what can be arranged.
Full details for every category are on the fleet page.
JB arranges vehicles through a vetted provider network. Exact make, model, configuration, color, features, and availability are confirmed with each reservation. Equivalent or upgraded substitutions require customer approval.
Hotel blocks for attendees, shuttles between the hotel and the venue, staged departures for offsites, and separate transportation for the leadership team when the schedule differs. Dinner reservations and venue timing are handled in the same thread as the vehicles.
Start an event coordination requestGuest hotel arrangements, a shuttle loop between the hotel block and the venue on a published interval, transportation for the wedding party, and a return loop scheduled later than most people expect.
Milestone celebrations, family gatherings and simchas where relatives arrive from several directions. Airport pickups, restaurant reservations for the full party, and vehicles sized so nobody is left driving at the end of the night.
A group of twelve rarely lands on one flight. We can hold a vehicle for a consolidated pickup window once most of the group is on the ground, or run staggered shuttles and bring people in as they land. Flight timing is tracked either way, and airport transfers covers the detail.
Coordination is nationwide and international, so a schedule that starts in the Tri-State Area does not have to end there.
Loading times, staging positions, curb access and the contact who actually opens the gate. We confirm those details with the venue in advance so drivers are not negotiating them on the day with a hundred guests waiting.
Passenger count, dates, pickup and drop-off addresses, and the time that cannot move. Luggage matters as much as heads, so mention checked bags, instrument cases, equipment or anything that needs a trailer.
We will say when a single larger vehicle is the better call and when splitting the group saves time on the day.
Departure times, loop intervals, staging positions, and a day-of contact are provided in a clear format that can be shared with a venue coordinator or the full group.
Drivers work the posted schedule and the plan is adjusted live when part of the day moves.
Quotes may be presented as an all-inclusive price or as an itemized proposal, depending on the service and client preference. A quote remains valid as issued unless the itinerary or requested services change.
Headcount, dates and the two addresses are enough for us to come back with a vehicle plan and a schedule. For business accounts, see corporate travel.
